What You'll Learn in This Chapter:
An LMS helps create consistent learning environments through centralised content. It offers ease of reporting and tracking, as well as the ability to drive engagement.
Using an LMS centralises the content so everyone has a single source of instructions, content, and quizzes. Everyone gets up-to-date information.
By using an LMS, you have the opportunity to track the quality of your content as well as the needs of the individual for their learning resources.
An LMS should provide advanced security with password authentication, IP blockers, antivirus protection, data encryption, and mobile security.
When e-learners log in to an LMS, their usernames and passwords are sent to a server as an all-in-one file where only authorised users are able to access the data. Then e-learners are able to make an attempt only three times before the system locks them out. This helps to prevent hackers and hostile sites from guessing the password.
Blockers will prevent unwanted access to your data.
This LMS anti-spam feature stops spam that has the potential to capture user data and compromise sensitive information. This should include phishing, malware, and even ransomware.
Viruses can corrupt data, steal sensitive information, and wreak havoc on the LMS. Learning Management Systems equipped with anti-virus software safeguard user data and e-learning content.
The LMS should automatically back up data and allow you to manually save the most current version of your e-learning content. That way if your data is corrupted by malware or is accidentally erased for any reason, your content is still secure.
With more e-learners making the switch to mobile, it’s essential that your LMS has mobile security features. This includes data encryption, mobile user authentication, and anti-virus/spam protection.
Usually, setup fees — one-off payments that some LMS providers charge to install an LMS — are charged. These fees average $4,000 to $7,000 but can go as high as $25,000. These fees cover the setup of the Learning Management System, some staff training, a basic level of support, and a basic level of customisation (for example, company color schemes and branding). After that, you pay either a per-user fee or an annual fee. The cost will vary based on the system you chose and the type of payments you desire.
An LMS can save you time in course updates and money in in-person training.
It’s easy to access when it’s on a server that your employees access daily.
Make rapid changes and updates to the system and publish them in seconds.
Personalise by role and course number.
Use videos and quizzes to engage learners.
Costs involved with the purchase, implementation, and setup of such a system can be budget-breaking; training on the system will likely be required, along with ongoing administrative costs.
Online training cannot fully displace in-person training, and even recorded versions of live training sessions have disadvantages.
Someone needs to maintain system security, which may require extra costs.
Without an in-person trainer, employees may be able to game the system by appearing to have taken a course online even though they didn’t.