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What You Need to Know Before You Buy

Why is a Learning Management System (LMS) important?

What You'll Learn in This Chapter:



Why use a Learning Management System (LMS)?

An LMS helps create consistent learning environments through centralised content. It offers ease of reporting and tracking, as well as the ability to drive engagement.

Consistent learning

Using an LMS centralises the content so everyone has a single source of instructions, content, and quizzes. Everyone gets up-to-date information.

Ease of reporting and tracking

By using an LMS, you have the opportunity to track the quality of your content as well as the needs of the individual for their learning resources.

The ability to drive engagement and gamification

Because LMS learning material is more engaging, e-learners stick with it and learn more than traditional training programs. Gamification keeps your e-learners challenged and driven.



What kind of security does an LMS provide?

An LMS should provide advanced security with password authentication, IP blockers, antivirus protection, data encryption, and mobile security.

An LMS best practice is to provide advanced password authentication

When e-learners log in to an LMS, their usernames and passwords are sent to a server as an all-in-one file where only authorised users are able to access the data. Then e-learners are able to make an attempt only three times before the system locks them out. This helps to prevent hackers and hostile sites from guessing the password.

An LMS should provide IP blockers

Blockers will prevent unwanted access to your data.

Anti-spam is also a security measure baked into an LMS

This LMS anti-spam feature stops spam that has the potential to capture user data and compromise sensitive information. This should include phishing, malware, and even ransomware.

An LMS should provide anti-virus protection

Viruses can corrupt data, steal sensitive information, and wreak havoc on the LMS. Learning Management Systems equipped with anti-virus software safeguard user data and e-learning content.

Backup data storage is an important part of your LMS

The LMS should automatically back up data and allow you to manually save the most current version of your e-learning content. That way if your data is corrupted by malware or is accidentally erased for any reason, your content is still secure.

An LMS should provide mobile security

With more e-learners making the switch to mobile, it’s essential that your LMS has mobile security features. This includes data encryption, mobile user authentication, and anti-virus/spam protection.

Data encryption in LMS

Encryption keeps your data safe when it is transferred between apps. Your LMS should use an Advanced Encryption feature to enable you to transmit data from your LMS to other platforms.



How much does an LMS cost?

Usually, setup fees — one-off payments that some LMS providers charge to install an LMS — are charged. These fees average $4,000 to $7,000 but can go as high as $25,000. These fees cover the setup of the Learning Management System, some staff training, a basic level of support, and a basic level of customisation (for example, company color schemes and branding). After that, you pay either a per-user fee or an annual fee. The cost will vary based on the system you chose and the type of payments you desire.



What are the advantages of a Learning Management System?

Saving time and money

An LMS can save you time in course updates and money in in-person training.

Provides easy unlimited access to e-learning materials

It’s easy to access when it’s on a server that your employees access daily.

Efficient management and up-to-the-minute information

Make rapid changes and updates to the system and publish them in seconds.


Personalise by role and course number.

Multimedia learning

Use videos and quizzes to engage learners.

Advanced reporting

Pull reports based on the data collected of who was trained on what subject.



What are the disadvantages of a Learning Management System?

An LMS can be costly

Costs involved with the purchase, implementation, and setup of such a system can be budget-breaking; training on the system will likely be required, along with ongoing administrative costs.

It doesn’t replace in-person training

Online training cannot fully displace in-person training, and even recorded versions of live training sessions have disadvantages.

It needs maintenance

Someone needs to maintain system security, which may require extra costs.

Employees may game the system

Without an in-person trainer, employees may be able to game the system by appearing to have taken a course online even though they didn’t.

Adoption could be slow

It may be hard to convince employees to use the LMS, especially if it’s not mandated.